Effective Date: 08/04/2025
1. Who We Are
DW3 Media (“we”, “us”, “our”) is a UK-based sole trader business offering consultancy and creative services in print, Web3, digital, social media, branded content, broadcast, video, and marketing campaigns. We also run promotional competitions and manage branded campaigns.
We are the data controller for any personal data collected through our website, entry forms, or direct services.
DW3 Media
Operated by: Chris Wright
Contact: admin@dw3media.co.uk
2. What Data We Collect
We may collect and process the following types of personal data:
- Name
- Email address
- Phone number (if provided)
- Postal address (if required for prize fulfilment)
- IP address and browser/device info
- Marketing preferences (opt-ins)
- Responses to competition questions, polls, or forms
3. How We Use Your Data
We use your personal data to:
- Deliver consultancy or creative services
- Run and manage promotional competitions
- Contact winners and arrange prize fulfilment
- Respond to enquiries and provide support
- Send marketing communications (with consent)
- Improve website functionality and user experience
- Meet legal or regulatory obligations
4. Legal Basis for Processing
We rely on the following lawful bases:
- Consent – for marketing or data sharing with partners
- Contract – to fulfil competition entries or services
- Legal obligation – to meet tax or recordkeeping requirements
- Legitimate interests – to operate our website and services
5. Sharing Your Data
We may share data with:
- Prize providers or campaign partners (only when necessary)
- Marketing partners (only with your explicit consent)
- Service providers (e.g. web hosting, analytics, email platforms)
We do not sell your data.
6. Promotions and Data Retention
For competitions or prize draws:
- We act as the data controller
- We retain data for up to **60 days** after the closing date, unless required by law
- Only users who opt in will receive marketing communications
- Personal data is securely deleted after the retention period
7. Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate or outdated information
- Request deletion of your data
- Withdraw consent for marketing at any time
- Object to or restrict certain types of processing
- Request a copy of the data we hold
- Lodge a complaint with the UK Information Commissioner’s Office (ICO)
To exercise your rights, contact us at: data@dw3media.co.uk
8. Cookies
We use cookies and tracking tools to understand how our website is used and to improve user experience. See our separate Cookie Policy for full details.
9. Contact Us
DW3 Media
Operated by: Chris Wright
Email: admin@dw3media.co.uk